Type: Regular Full-Time
Location: ISSofBC Vancouver
Settlement Services – Vancouver Welcome Center
Regular full-time position at 35 hours per week starting as soon as possible
Summary: Reporting to the Director, Settlement Services, provides department support including conducting research, information gathering, and writing tasks needed in preparing project proposals and grant applications and to support the development of a new program and departmental initiatives. Provides administrative support to the Director, Settlement Services, and assisting in the preparation of funder reports as required.
- Conducts research and information gathering required to complete applications and proposals and to support the development of new initiatives and planning for the department
- Generates written and visual material for funding proposals, program promotion, reports, and other documents
- Collaborates with other staff to gather information related to new initiatives and plans and for the development of responses to Requests for Proposals, Calls for Proposals, and other funding opportunities
- Performs data collection, analysis, and reporting needed for a project or proposal
- Edits documents and proposals for clarity, presentation, spelling, and grammar; proofreads for accuracy and consistency of format and style; and assists in the preparation of applications and proposals including word processing, layout, compilation, budgets, and schedules
- Monitors potential funding opportunities, and determines eligibility for grant prospects
- Connects with and negotiates with potential external partners to create and maintain relationships for new programs. Writes letters of support and negotiates deliverables with partners and collects signatures Designs and send out surveys to staff and clients and collates response data
- Maintains up-to-date and accurate program files and performs specific administrative tasks in support of the Settlement Services Department. Prepares and updates service information and charts
- Assists in managing the Settlement Services Director’s schedule and calendar – sets up meetings with staff and partners, manages conferences and travel
- Prepares and maintains records of cheque requisitions. Submits requests to Finance and ensures cheques are forwarded to the correct payee
- Coordinates meetings. Takes transcribes and distributes minutes from various meetings as requested
- Keeps up-to-date on ISSofBC’s programs, services and special events and responds to agency and program inquiries regarding LCS
- Creates contracts and MOUs for external partners based on templates, and customizes them to the service deliverables
- Conducts interviews with staff and external partners to gather information for various proposals and presentations
- Project manages using tools such as MindManager, GANNT charts, etc, and communicates with project teammates
- Assists with program start up – creates project timelines, communicates with partners, meets with new program staff
- Assists with onboarding new staff members when relevant
- Performs other related duties as assigned
Bachelor’s or Master’s degree in the field of Social Sciences, Marketing, Communications, Business Administration OR an equivalent combination of education, training, and experience acceptable to the employer.
Skills and Abilities:
- Excellent written communication skills which include the ability to write clear, structured, articulate, and persuasive documents
- Excellent interpersonal skills and ability to work collaboratively and invite cooperation
- Demonstrated ability to deal effectively and courteously with clientele, staff, and the public from differing cultural and linguistic backgrounds.
- Demonstrated proficiency in all aspects of Microsoft Office Suite and internet applications.
- Proven organizational skills and demonstrated ability to prioritize multiple tasks in a fast-paced environment
- Demonstrated ability to take initiative, be self-directed and work independently
- Demonstrated skills in data collection and analysis
Proof of COVID-19 Vaccination is required.
ISSofBC’s mission and values emphasize inclusivity and recognition of individuals’ unique talents. In recruiting and developing our staff, we see strength in diversity of backgrounds, lived experiences, and identities. We welcome and encourage applicants who bring new perspectives and experiences to our team.
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Closing Date: By 4 pm, Wednesday, August 17, 2022
Role Salary Range: $24.75 – $32.35 per hour
Expected Starting Range: $24.75 – $26.27. Dependent on education, training, experience, and internal equity. Wage grids are reviewed annually.
Applicants must be eligible to work in Canada. We thank all applicants; however, only those shortlisted will be contacted for an interview.