Type: Permanent Full-Time
A hyper-organized, approachable and polished individual that takes pride in everything that they do. You are an office manager that will be excited at managing a brand new, world-class office. You ooze style, are refreshing to work with, and no job is too large or too small. From running out to grab office supplies, to meeting and greeting the top media and entertainment executives from around the world – you take it all in your stride.
Reporting to the Director of People and Culture, you are a self-starter, have plenty of energy and charisma, with an eye on the details. BBTV is a cutting edge company that is the global leader in its industry and we need an office manager that ensures our fantastic workspace remains in order for our fast-growing team.
Responsibilities and role details:
Working closely with HR and the PR & Corporate Communications teams
Welcoming guests and ensuring a first class experience from beginning to end
Calendar management for boardrooms and other office utilities
Partner with teams across the business to optimize and streamline programs and processes
Purchase ordering and supplies management
Support Executive Team as needed
Support Events Team with internal and external events
Oversee BBTVs internal travel program
Maintain internal staff perks program
Provide ongoing support to the Office of the CEO, as needed, and specifically covers for the Executive Assistant to the CEO when she is out of office – vacations, emergencies etc.
Support the CEO with purchasing items, or with pick-up requests from time to time
General Administration duties
Manage sensitive internal and external documents
Mail and courier management
Security Access Badge management for all employees
Work directly with vendors such as security, cleaning, food, and drinks
Oversee all General Office Maintenance
Assist HR with new hire and onboarding support
Minimum of three years experience in a similar role
Experience working with high-profile executives
Excellent written and verbal communication
Customer service mindset
Approachable and positive nature
Able to work with multiple teams and individuals across the business at all levels
Highly proactive, collaborative, positively contributes to the culture of the business
Able to work in fast-paced environments
Exceptional organizational and multitasking skills, and is 100% committed to deadlines
An understanding of YouTube, online video, and other social media & tech platforms
Never accepts second best, is brimming with personality and confident in their execution
At BBTV, our team is everything. We offer competitive compensation packages, rapid career advancement, flexible hours, and operate on a horizontal management structure that rewards creativity and values transparency. Our state-of-the-art open concept office is built to give you the perfect balance of work-and-play.
From the fully stocked games room, lounge spaces, movie theatre, and in-house automated barista, to healthy snacks, gym passes, and a culture committee (in charge of frequent outings and team-building events), we are not your typical 9-5 gig.
Today, we are the third largest video property on the planet (behind only Google and Facebook) and have built digital networks alongside the likes of the NBA and The Huffington Post. So if you love collaborating, innovating, and pushing yourself to excellence, let’s talk!
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