Position:                          Assistant Manager

Welcome Centre and/or other locations as required  

Regular Full-Time position at 35 hours per week starting as soon as possible

Summary: Under the supervision of the Manager, provides managerial and administrative assistance and support in the day-to-day operations of the Job Quest program. Coordinates the delivery of individual and group employment counseling services under IRCC and BCSIS streams. Assists Manager-Job Quest in overseeing special projects where ISSofBC is subcontracted to see overall operations of the project. Assists the Manager in program recruitment initiatives, training/service delivery, workshop and project evaluations, reporting/administrative functions, scheduling and formulation/implementation of plans aimed at enhancing the project.

Responsibilities:

  • Supervises frontline service delivery program staff (up to 4 Career Facilitators and 1 Service Assistant) by performing activities such as overseeing training and providing day-to-day operational guidance, monitoring and supervision. Provides input into and conducts performance evaluations for staff. Oversees volunteers/practicums assigned to the program, as needed.
  • Co-ordinates the scheduling and deployment of staff for group sessions at ISSofBC site and at subcontractors/partners’ sites.
  • Reviews program client files to ensure files are completed and closed as per established procedures. As required, audits funder’s reporting system to ensure accuracy of data transferred.
  • Assists in crisis management and subsequent follow-up for high needs clients including co-ordinating interventions with appropriate agencies as required.
  • Monitors the progress of participants and consults with the Manager regarding any unresolved issues/problems.
  • Ensures that employment services and interventions provided are consistent with program objectives and funder’s prescribed process.
  • Provides input into development activities related to training curriculum, online resources on Moodle etc .
  • Provides programmatic support to a team of 4 Employer Relations Specialists responsible for running events: online or in person
  • Submits narrative and financial reports to the Manager for inclusion in program reports. Identifies service gaps and makes recommendations to address these issues.
  • In collaboration with the Manager, assists in program marketing, development of service enhancements and community partnerships. May assist in the preparation of funding proposals and the annual budget.
  • Performs other related duties as assigned.
  • Travels to 7 Job Quest locations as required.

Qualifications:

University Degree, in a related discipline plus training in management or counseling, supplemented by at least two years of experience as a manager or supervisor, preferably in an employment-related sector; or an equivalent combination of education, training, and experience;

Skills and Abilities:

  • Broad knowledge of skills/occupational skills assessment and cross-cultural counseling;
  • Proven workshop and group facilitation skills;
  • Strong knowledge of labor market issues;
  • Excellent written communication and presentation skills in English,
  • Proven organizational and administrative skills;
  • Strong computer skills, including the use of Windows applications, databases, and current office software programs;
  • Strong interpersonal skills to deal with people from diverse backgrounds and at various levels of the organization;
  • Client-centred, service-oriented, and a team player;
  • Flexibility to deal with shifting priorities in a fast-paced environment;
  • Track record of meeting assigned goals with minimal supervision;
  • Ability to travel to other ISSoBC locations when required and work some evenings and/or weekends
  • Ability to pass and maintain a Criminal Record Check.

 Proof of COVID-19 Vaccination is required.

 ISSofBC’s mission and values emphasize inclusivity and recognition of individuals’ unique talents. In recruiting and developing our staff, we see strength in diversity of backgrounds, lived experiences, and identities. We welcome and encourage applicants who bring new perspectives and experiences to our team. 

 Watch our video How It Is Working Here

Watch our video How Long I Have Been Working Here

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Closing Date:  By 4pm, Thursday, September 9, 2022

Role Salary Range:  $26.86 – $35.11  per hour

Expected Starting Range:  $26.86 – $28.51.  Dependent on education, training, experience, and internal equity. Wage grids are reviewed annually. 

Applicants must be eligible to work in Canada. We thank all applicants; however, only those shortlisted will be contacted for an interview

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